The Executive Board of Director Positions:
- President
- Past President
- 1st Vice-president
- 2nd Vice-president
- 3rd Vice-president
- Executive Director
- Treasurer
- Provincial Director
- Editor Identification Canada Journal
Positions responsibilities
President
- has general management and direction of the Society
- has other powers and duties as the Board may prescribe
- shall not succeed themselves in office, except in the case where they serve the unexpired term of their predecessor
- presides at all meetings and preserves order and decorum
- fills all vacancies caused by death, resignation or other causes
- Chairperson of the Board of Directors
- shall hold first meeting with the new Board of Directors immediately following the meeting of members at which such Board are elected
- shall have a non-refundable fund of $250.00 for miscellaneous expenses
- co-signs all cheques issued by the Treasurer
- has one vote on the Board of Directors
- will submit a report to the Administration Officer 30 days prior to the Biennial Meeting of the Board
1st Vice-president
- during absence or disability of President assumes the duties and responsibilities of the President
- succeeds the President in the event of death, disability, resignation or removal
- Chairman of the Finance Committee
- must be present at the meeting at which they are elected to office
- oversees planning and organization of conferences
- has one vote on the Board of Directors
2nd Vice-president
- succeeds the President in the event of the death, disability, resignation or removal of both the 1st Vice-president and the President
- Chairman of the Awards Committee
- presents awards at the banquet following the Biennial General Membership meeting
- assists 1st Vice-president on the Finance Committee
- must be present at the meeting at which they are elected to office
- has one vote on the Board of Directors
Past President
- ex-officio member of the Board of Directors,
- has one vote on the Board of Directors.
Administration Officer
- attends and carries out the duties of Secretary at all meetings and enters minutes of all proceedings
- prepares and sends notice of meetings to all Directors and members
- custodian of the stamp or seal of the Corporation and of all books, papers, records, documents and other instruments except when another officer is appointed for that purpose
- keeps a full and accurate book of accounts using the QuickBooks Pro program
- retains a record of all receipts and disbursements and controls the deposit of moneys received by the Society
- responsible for the safekeeping of securities and disbursements of funds
- maintains a current list of membership
- assists the Treasurer in preparing for audit at the Biennial meeting of the Board a Financial Report of the Society
- prepares annual registration papers for the Ministry of Consumer and Corporate Affairs, and forwards same with payment
- forwards By-law amendments to the Ministry of Consumer and Corporate Affairs for approval
- when By-law changes are approved, rewrites the By-law to reflect those changes and notifies the membership of the changes
- does not have a vote on the Board of Directors.
- prepares a report 30 days prior to the Biennial Meeting of the Board, and prepares a package for Board members of all the reports submitted
- keeps a full and accurate record of all Visa and MasterCard transactions through Moneris
Treasurer
- keeps a full and accurate book of accounts using the QuickBooks Pro program
- prepares for audit at the Biennial meeting of the Board a Financial Report of the Society
- prepares an Income Tax Return for the Society for the fiscal year July 01 to June 30, and includes a copy of the audited financial statement of the Society with this document
- does not have a vote on the Board of Directors
Provincial Directors
- must reside in the Province whom they represent, except in the case for the Director for Yukon and the Territories, who must reside in either the Yukon, or the Northwest Territories
- assists the President and Board of Directors in handling the affairs of the Society on a provincial level
- corresponds with members of the Society that reside in their jurisdiction
- will try to hold at least one regional meeting within the year that will allow members of the identification community to meet and discuss topics related to the field and the business affairs of the Society
- allowable expenses may be reimbursed from the Society for the purpose of organizing such regional meetings upon request to the Administration Officer
- makes every possible effort to attend the Board of Directors Meeting
- assists the Administration Officer in the renewal of memberships for members that reside in their jurisdiction, actively seeks new memberships from eligible persons that reside in their jurisdiction
- may serve on committees of the Society as directed by the President
- will notify the Chairperson of the Nominations Committee of their intention to seek re-election, or put forward the name or names of members who wish to seek election as a Provincial Director
- has one vote on the Board of Directors
Editor Identification Canada Journal
- assembles, and proof reads material for Identification Canada
- sends material out for peer review
- arranges for French translation of material for the journal
- sends any changes and/or corrections to the publisher
- when journals are printed and delivered back, they are to be placed in envelopes for distribution
- cost for postage to mail out the issues is calculated and reimbursed
Election Procedure
If you are interested in one of those position, please feel free to enter the election process. The term for all position is 2 years, except for the Administration Officer and the Treasurer who are appointed by the President. To go for election in any position, please send a written confirmation that you are interested in standing for the election to the Executive Director.
List of Position Vacant
- Prince Edward Island Provincial Director
- Quebec Provincial Director